The benefits of a business intranet

Intranet header image

An intranet is a private network accessible only to an organisation’s staff, unlike the internet.

It is a handy way to make your business files and tools easily accessible for employees, as well as a platform to broadcast information in real-time. Colleagues can connect and stay up-to-date with your business news and with staff profiles and content analytics, an intranet is a necessary tool for building a modern and cohesive work environment. We are also able to customise the design to support your brand.

We recently created one for GAP Placements with features such as:

  • Document management
  • Forms and workflows
  • Staff profiles
  • Calendars and holiday allocation
  • HR and events management
  • Blog pages… and more



Benefits of having an intranet include:

  • Workforce productivity: Intranets can help your staff to locate and view information faster and use applications relevant to their roles and responsibilities.
  • Time: Intranets allow organisations to distribute information to employees on an as-needed basis, saving time and money.
  • Communication: Staff have the opportunity to keep up-to-date with the strategic focus of your business. Some examples of communication would be chat, email, and/or blogs.
  • Web publishing allows cumbersome corporate knowledge to be maintained and easily accessed throughout the company. Examples include: employee manuals, benefits documents, company policies, business standards, news feeds, and even training, can be accessed using common Internet standards (Acrobat files, Flash files, CGI applications).
  • Cost-effective: Users can view information and data via web-browser rather than maintaining physical documents such as procedure manuals, internal phone list and requisition forms. This can potentially save the business money on printing, duplicating documents, and the environment as well as document maintenance overhead.
  • Enhance collaboration: Information is easily accessible by all authorised users, which enables teamwork. Being able to communicate in real-time through integrated third party tools, promotes the sharing of ideas and removes blockages to communication to help boost a business’ productivity.
  • Built for one audience: Being able to specifically address your “viewer” is a great advantage. Since Intranets are user-specific, you know exactly who you are interfacing with and can personalise your Intranet based on role (job title, department) or individual (“Congratulations Jane, on your 3rd year with our company!”).
  • Promote common corporate culture: Every user has the ability to view the same information within the Intranet.
  • Immediate updates: Intranets make it possible to provide your audience with “live” changes so they are kept up-to-date, which can limit a company’s liability.